>> GOOD EVENING. I HEREBY CALL TO ORDER THE APRIL 23RD,
[1.0 Call to Order]
[00:00:03]
2020 EMERGENCY CALLED BOARD MEETING BY TELECONFERENCE OF THE CROWLEY ISD BOARD OF TRUSTEES AND CERTIFY THAT WE'RE IN COMPLIANCE WITH THE PROVISIONS OF SECTION 551.041 AND 551.045 OF TEXAS GOVERNMENT CODE, PURSUANT TO PUBLIC NOTICE OF THIS MEETING AND AS ALLOWED BY THE TEXAS ATTORNEY'S GENERAL ISSUANCE OF TEMPORARY SUSPENSION TO CERTAIN OPEN MEETING LAWS DUE TO THE COVID-19 EPIDEMIC ENCLOSURES.I REQUEST THE OFFICIAL ROLL CALL, PLEASE.
>> YES MA'AM. TRUSTEE PLACE 1, NEDRA ROBINSON.
>> THANK YOU. TRUSTEE PLACE 2, DR. LA TONYA WOODSON-MAYFIELD.
>> THANK YOU. TRUSTEE PLACE 3, MIA HALL.
>> THANK YOU. TRUSTEE PLACE 4, JUNE W. DAVIS.
>> THANK YOU. TRUSTEE PLACE 5, RYAN RAY.
>> THANK YOU. TRUSTEE PLACE 6, GARY GRASSIA.
>> THANK YOU. TRUSTEE PLACE 7, LYNDSAE BENTON.
>> THANK YOU, AND SUPERINTENDENT, DR. MICHAEL MCFARLAND.
>> THANK YOU ALL FOR JOINING OUR TELECONFERENCE THIS EVENING.
WE HAVE DOZENS OF DISTRICT AND CAMPUS ADMINISTRATORS WHO ARE ON THIS CALL, WHICH IS ALSO OPEN TO THE PUBLIC TO JOIN.
WE'RE THANKFUL FOR THAT TECHNOLOGY THAT ALLOWS US TO CONDUCT THIS MEETING BY TELECONFERENCE, AND WE APPRECIATE THE TEXAS ATTORNEY GENERAL TEMPORARILY SUSPENDING CERTAIN OPEN MEETING LAWS TO ALLOW US TO MEET THIS WAY DURING THIS HEALTH CRISIS.
WE HAVE IMPORTANT BUSINESS TO ATTEND TO THIS EVENING.
I WOULD ASK THAT YOU BE PATIENT AS WE CONDUCT OUR MEETING IN THIS FORMAT.
PLEASE ENSURE YOUR PHONES ARE MUTED.
IF YOU EXPERIENCE ANY TECHNICAL DIFFICULTIES, PLEASE SEND A TEXT MESSAGE OR E-MAIL TO MR. KIRCHNER.
WE'LL BEGIN TONIGHT WITH OUR REPORT ITEMS.
[2.0 Report Item(s)]
SO OUR FIRST AGENDA ITEM TONIGHT, 2.1 IS AN UPDATE ON THE CONTINUITY OF CROWLEY ISD SERVICES DURING THE COVID-19 EMERGENCY. DR MCFARLAND.>> MADAM PRESIDENT, BOARD MEMBERS, AS YOU ALL KNOW, WE REMAIN IN THE MIDST OF THIS PANDEMIC.
AS WE HAVE GONE THROUGH OUT THE PANDEMIC, WE HAVE ORGANIZED OURSELVES INTO TEAMS AND TASK FORCE, AND SO TONIGHT WE'LL GIVE YOU A FEW UPDATES ON WHERE WE ARE WITH OUR IMPLEMENTATION OF A CONTINUITY OF SERVICES PLAN, AND ALSO JUST WHERE WE ARE WITH CONSTRUCTION AND SEVERAL OTHER THINGS AS IT RELATES TO THE COVID-19 EMERGENCY.
I LIKE TO START BY HAVING DR. WILLIAMS SHARE WITH US JUST THE LATEST INFORMATION THAT HAVE BEEN RECEIVED FROM OUR TEA COMMISSIONER, AND THEN AFTER THAT, WE'LL MOVE TO THROUGH TO THE OTHER UPDATES.
SO WE'LL START WITH DR. WILLIAMS ON THE UPDATE FROM THE TEA COMMISSIONER CONCERNING OUR SCHOOL SYSTEM. DR WILLIAMS.
>> GOOD EVENING, MADAM PRESIDENT, BOARD MEMBERS, AND DR. MCFARLAND.
THIS EVENING AM JUST GOING TO PROVIDE YOU WITH A BRIEF OVERVIEW THAT'S COMING FROM TEA.
WEEKLY, I WANT TO ZOOM CALL EVERY TUESDAY, THURSDAY WITH COMMISSIONER MIKE MORATH, AND DOING THESE CALLS TO PROVIDE INFORMATION AND UPDATES IN REGARDS TO HOW TEXAS SCHOOLS RESPOND TO THE COVID-19 PANDEMIC.
AS YOU MAY HAVE HEARD ON LAST FRIDAY, APRIL 17TH, GOVERNOR ABBOTT DECLARED IN HIS EXECUTIVE ORDERS THAT SCHOOLS WILL REMAIN CLOSE FOR THE REMAINDER OF THE 2019/2020 ACADEMIC SCHOOL YEAR.
THIS IS PRIMARILY DUE TO HEALTH CONCERNS AND SAFETY RELATED TO SCHOOL AGE CHILDREN.
WHAT DOES THIS MEAN FOR CISD? FOR US, THAT MEANS THAT OUR PHYSICAL SCHOOLS WILL REMAINED CLOSED AS ORIGINALLY SCHEDULED IN THE TIME-FRAME THAT WE HAVE A LOT IT FOR.
AT THIS POINT IN TIME, WE DON'T KNOW HOW THAT WILL IMPACT OUR SUMMER PROGRAMMING.
JUST AS A NOTE OF CLARITY, WE'LL CONTINUE TO PROVIDE EDUCATIONAL SUPPORT TO ALL CISD STUDENTS VIA DISTANCE LEARNING.
THIS COMING FRIDAY, GOVERNOR ABBOTT IS EXPECTED TO PROVIDE MORE DETAILS IN REGARDS TO COVID-19 AS WE GO THROUGH A SOFT ROLL OUT OF REOPENING OF OUR ECONOMY.
HE HAS DESIGNED OR CREATED A SPECIALLY DESIGNED COVID-19 STRIKE FORCE THAT ADDRESSES RELATED ISSUES IN REGARDS TO SCHOOLS.
SO ONE OF THE THINGS THAT'S BEEN A TOP TOPIC OF DISCUSSION HAS BEEN SCHOOL GRADUATIONS.
SO IN THE COMING WEEKS, COMMISSIONER MORATH GAVE US A THREE-WEEK TIME FRAME FROM THIS PAST TUESDAY, WHICH WAS APRIL 21ST TO PROVIDE MORE INFORMATION, BECAUSE THEY KNOW THAT EVERYONE IS ASKING ABOUT THAT.
SO HOPEFULLY, WE'LL GET MORE INFORMATION BEFORE MAY, 14TH AT THE VERY LATEST.
FURTHER INFORMATION IS CONSTANTLY DELIVERED OR PROVIDED TO DR. MCFARLAND AND
[00:05:03]
ENTIRE LEADERSHIP TEAM IN REGARDS TO THE GUIDELINES FROM TEA IN A PROCEDURE THAT WE NEED TO FOLLOW.IF YOU HAVE ANY FURTHER QUESTIONS FOR ME AT THIS TIME, I'LL BE MORE THAN HAPPY TO ANSWER IT FOR YOU.
>> OKAY. THANK YOU, DR. WILLIAMS. ARE THERE ANY COMMENTS OR QUESTIONS?
I'D JUST LIKE TO SAY THAT I APPRECIATE THE UPDATES.
I KNOW WE'VE MENTIONED THAT ON SEVERAL CALLS, BUT I GREATLY APPRECIATE THE UPDATES KNOWING THAT WE'RE COVERING ALL OF OUR BASES AND ALL OF OUR DIFFERENT STUDENTS.
SO THANK YOU FOR THE UPDATE, DR. WILLIAMS. ONE OF THE QUESTIONS THAT I DO HAVE, AND IT MIGHT BE A SLIGHT RECOMMENDATION, BUT IT'S A THOUGHT OR AN IDEA.
EVERYBODY'S DOING SOMETHING DIFFERENT IN THESE DAYS ON THE CORPORATE SIDE, SO THERE ARE LOT OF DIFFERENT CHANGES THAT WE'RE MAKING AND STILL TRYING TO CONDUCT BUSINESS.
SO I KNOW THAT WE'RE DOING OUR PART WITHIN THE DISTRICT, BUT MY QUESTION IS, IS THERE ANYTHING THAT WE CAN DO FOR OUR TEACHERS WHO HAVE REALLY MADE SO MANY DIFFERENT SACRIFICES? NUMBER 1, I KNOW THAT THIS IS A CHANGE FOR A LOT OF THEM HAVING TO DO THIS 100 PERCENT ONLINE.
BUT THE OTHER DOUBLE DUTY THEY HAVE IS, NOT ONLY ARE THEY STILL INSTRUCTING OUR CHILDREN, AND IN A LOT OF CASES.
I KNOW THIS FROM PERSONAL EXPERIENCE, BUT A LOT OF CASES THEY'RE DOING SOME ONE-ON-ONE SESSIONS, THEY'RE DOING EVENING SESSIONS, THEY'RE ROUND THE CLOCK.
THE OTHER PART OF THAT IS THAT THEY ARE ALSO HAVING TO TEACH THEIR OWN CHILDREN AT HOME IN SOME CASES.
IS THERE ANYTHING THAT THE DISTRICT HAS DONE OR IS CONSIDERING TO DO SOMETHING IN KIND FOR THE TEACHERS? NOT SAYING THAT'S A REQUIREMENT, BUT SOMETHING THAT SHOWS OUR GRATITUDE TO THEM FOR THE SACRIFICES THAT THEY'RE MAKING DURING THIS TIME? KNOWING THAT EVERYONE IS WEARING DIFFERENT HATS RIGHT NOW AND LEARNING A DIFFERENT PROTOCOL.
BUT JUST WANTED TO PUT THAT OUT THERE AS A THOUGHT AND MAYBE A SLIGHT RECOMMENDATION, BUT JUST REALLY A THOUGHT.
>> DR. WOODSON-MAYFIELD, WE DEFINITELY WILL TAKE THAT IN CONSIDERATION.
WE'VE BEEN LOOKING AT SEVERAL DISTRICTS AND WE'VE BEEN PROVIDING SOME DIFFERENT TYPES OF INCENTIVES AND ALL TO OUR TEACHERS.
BUT YOU, DO HAVE ANY SPECIFIC IDEAS? OR IF NOT, THEN WE CAN BEGIN TO LOOK AROUND AND SEE WHAT OTHER FOLKS ARE DOING, BUT IF THERE ARE SOME SPECIFIC IDEAS, WE DEFINITELY OPEN TO THAT AS WELL.
>> JUST SOMETHING EITHER A MONETARY GIFT OR A DIFFERENT GIFT THAT JUST SPEAKS TO OUR APPRECIATION FOR WHAT THEY'RE DOING.
I DON'T HAVE A REALLY SPECIFIC DOLLAR AMOUNT TO PUT ON ANYTHING.
I KNOW THAT THE DISTRICT IS SENDING THANKS IN SO MANY DIFFERENT WAYS, BUT JUST WANTED TO PUT IT OUT THERE.
JUST SOMETHING THAT SAYS, "ON BEHALF OF THE DISTRICT, WE APPRECIATE YOU FOR WHAT YOU'RE DOING."
DEFINITELY, WE KNOW THERE SOME IDEAS OUT THERE THAT OTHER DISTRICTS ARE ENGAGED IN, AND SO I'LL DEAL WITH DR. KOHLER, AND AT THE NEXT BOARD MEETING, WE'LL HAVE SOME CONVERSATION AROUND WHAT WE THINK WE CAN PROVIDE TO OUR TEACHERS.
THEY ARE DEFINITELY WORKING EXTREMELY HARD AND GOING ABOVE AND BEYOND.
SO THANK YOU FOR ACKNOWLEDGING THAT, AND I DEFINITELY THINK THAT WE COULD FIGURE OUT A WAY TO DO SOMETHING AS WELL AS A DISTRICT.
>> ANY OTHER COMMENTS OR QUESTIONS?
>> I HAVE A QUESTION FOR DR. WOODSON.
>> WERE YOU THINKING ABOUT THIS HAPPENING BEFORE TEACHER APPRECIATION WEEK, OR SOMETHING OUT THERE WITH THIS?
>> IT'S JUST SOMETHING THAT JUST CAME.
I JUST KNOW, BECAUSE I'VE HEARD A COUPLE OF COMMENTS FROM PARENTS ABOUT HOW GRATEFUL THEY WERE AND ACCOMMODATIONS.
ONE OF THE TEACHERS THAT I HEARD, SHE'S DOING 6:00 - 8:00 PM SESSIONS, AND BEING AVAILABLE DIFFERENT HOURS OF THE DAY, AND EVERYTHING.
[00:10:05]
SO IT WAS JUST SOMETHING THAT CAME UP, IF IT'S WORKING TOWARDS TEACHER APPRECIATION.THIS WAS REALLY SOMETHING TO ME OUTSIDE OF TEACHER APPRECIATION THAT JUST SPEAKS TO THE PERIOD THAT WE'RE IN NOW, SOLELY.
SO IF THE DISTRICT WANTS TO CONSIDER IT FOR THAT WEEK, THAT'S FINE.
BUT I WAS THINKING FOR THE PERIOD THAT WE'RE IN NOW.
THE TERM GIVE ME MY FLOWERS RIGHT NOW, GIVE WHILE I LIVE, OR WHATEVER, IT'S VERY SIMILAR TO THIS PERIOD, NOT WAITING UNTIL A SPECIAL OCCASION, BUT WHEN WE SEE WHAT'S BEING DONE TO SACRIFICES, JUST GIVING THANKS RIGHT NOW.
>> [NOISE] I WAS THINKING WE SHOULD ASK TO HAVE THIS ADDED TO A FUTURE AGENDA, SO WE COULD TALK ABOUT IT IN DEPTH AND ADDRESS IT THEN, MAYBE.
>> I THINK THAT'S A GREAT IDEA.
>> YEAH, WE'LL DEFINITELY DO THAT.
>> THANK YOU. ANY OTHER COMMENTS OR QUESTIONS? OKAY.
>> MADAM PRESIDENT AND BOARD MEMBERS, WE ALSO HAVE SEVERAL OTHERS THAT ARE PREPARED TO GIVE AN UPDATE, AND I BELIEVE WE HAVE AN UPDATE FROM MR. KEITH.
>> YES, SIR. THANK YOU, DR. MCFARLAND, AND GOOD EVENING PRESIDENT DAVIS AND BOARD MEMBERS.
TONIGHT, I'D LIKE TO BRING YOU AN UPDATE ON OUR SHIFT TO DISTANCE LEARNING AS PART OF OUR INSTRUCTIONAL CONTINUITY PLAN.
SO AS OF TODAY, NEARLY 90 PERCENT OF ALL STUDENTS HAVE JOINED THEIR TEACHERS GOOGLE CLASSROOM FOR DISTANCE LEARNING.
THIS NUMBER IS A TESTAMENT TO THE COLLABORATIVE WORK THE DISTRICT HAS DONE TO ENSURE THAT ALL STUDENTS HAVE ACCESS TO DIGITAL PLATFORMS. THIS ESPECIALLY INCLUDES A HERCULEAN EFFORTS OF OUR TECHNOLOGY DEPARTMENT TO ENSURE THAT EACH CROWLEY ISD FAMILY HAS A DEVICE, AS WELL AS HOTSPOTS FOR ONLINE ACCESS.
BETWEEN 55-60 PERCENT OF STUDENTS ARE ACTIVELY PARTICIPATING IN WEEKLY DIGITAL LEARNING ACTIVITIES.
THIS DIGITAL PARTICIPATION NUMBER IS SIMILAR TO SURROUNDING DISTRICTS WE'VE SPOKEN TO, AS WELL AS DISTRICTS THROUGHOUT THE STATE.
CAMPUSES ARE WORKING DILIGENTLY TO CONTACT FAMILIES AND STUDENTS WHO ARE NOT PARTICIPATING IN ONLINE ACTIVITIES.
IN ADDITION TO OUR DIGITAL OFFERINGS, WE ARE ALSO PROVIDING PRINT PACKETS BY REQUEST TO FAMILIES.
ALMOST 700 STUDENTS IN GRADES K3 HAVE REQUESTED PRINT MATERIALS WHICH, IN COLLABORATION WITH REGION 11, ARE BEING PRINTED AT THEIR PRINT SHOP AND THEN SHIPPED DIRECTLY TO HOMES.
THEN FINALLY, PROGRESS MONITORING OF STUDENT WORK FOR GRADES K THROUGH EIGHT AND OUR HOLD HARMLESS GRADING FOR OUR HIGH SCHOOL CREDIT COURSES ARE BOTH UNDERWAY, ALIGNED WITH OUR UPDATED GRADING POLICY.
WE'RE WORKING WITH OUR TEAMS DEPARTMENT TO FINALIZE THE PROCESS CAMPUSES WILL USE TO ENSURE THAT GRADES EARNED DURING DISTANCE LEARNING ONLY HELP A STUDENTS SPRING SEMESTER AVERAGE.
THIS PROCESS WILL INCLUDE SEVERAL ROUNDS OF INDIVIDUALS VERIFYING STUDENTS ACADEMIC RECORDS TO ENSURE EVERYTHING IS RECORDED CORRECTLY.
SO FOR A SYSTEM OF DISTANCE LEARNING THAT OFFICIALLY LAUNCHED LESS THAN A MONTH AGO, WE FEEL LIKE WE'RE IMPROVING OUR PROCESSES AND MAKING DAILY REFINEMENTS TO IMPROVE THE DISTANCE LEARNING EXPERIENCE FOR OUR STUDENTS AND FAMILIES.
I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
>> OKAY. ARE THERE ANY COMMENTS OR QUESTIONS? OKAY. THANK YOU, MR. KEITH.
>> I HAVE A QUESTION. I'M SORRY IT WASN'T ON UNMUTING.
[OVERLAPPING] MR. KEITH, ARE YOU SAYING WITH THE HOLD HARMLESS PORTION, ARE YOU SAYING THAT AS LONG AS STUDENTS ARE ATTEMPTING, ARE REGULARLY PARTICIPATING, THEY WON'T EXPERIENCE THE DIP BASICALLY, RIGHT? WE'RE DOING SOME REPEATING OF CERTAIN THINGS, RIGHT?
>> AS I WAS FORMALIZING THE QUESTION, I HAD A MEMORY OF THE SYSTEM THAT YOU INTRODUCED AT THE LAST MEETING.
>> RIGHT. YOU'RE EXACTLY RIGHT.
DURING THAT SPRING SEMESTER, SO MARKING PERIOD FIVE IS REMOVED FROM THE CALCULATIONS FOR SPRING SEMESTER AVERAGE AND THEN MARKING PERIOD SIX CAN ONLY HELP STUDENT'S SPRING SEMESTER AVERAGE.
IF MARKING PERIOD SIX IS LOWER THAN MARKING PERIOD FOUR, MARKING PERIOD FOUR IS USED TWICE.
SO THERE'S NO WAY FOR A STUDENT'S SPRING SEMESTER AVERAGE TO GO DOWN, BASED ON DISTANCE LEARNING.
>> I FELT LIKE A STUDENT JUST NOW.
I ASKED THE QUESTION THAT I KNEW THE ANSWER TO, BUT THANK YOU FOR HUMORING ME.
[00:15:04]
>> OKAY. ARE THERE ANY OTHER QUESTIONS OR COMMENTS?
>> OKAY. DO WE HAVE ANY BREAKDOWN OF THE USERS BY GRADE LEVEL? ARE WE SEEING MORE ELEMENTARY PARTICIPATION OR MORE UPPER PARTICIPATION? DO WE HAVE ANY KIND OF BREAK DOWN ON THAT?
>> SO WE DO HAVE THAT BREAKDOWN.
THAT'S ACTUALLY THE WAY THAT WE COLLECTED THIS DATA WAS DISAGGREGATED BY CAMPUS AND BY GRADE LEVEL.
WE'VE PRIMARILY LOOKED AT CAMPUS LEVEL PARTICIPATION.
I CAN TELL YOU IN GENERAL AT THE ELEMENTARY LEVEL, THE ACCESS RATE, THAT'S THE NUMBER OF STUDENTS ACTUALLY ENROLLED IN A GOOGLE CLASSROOM, IS TOWARDS THE HIGHER END.
IT COMES DOWN JUST A BIT FOR MIDDLE SCHOOL AND HIGH SCHOOL.
BUT JUST KEEPING IN MIND, THOSE ARE ACCESS RATES.
WE'RE WORKING AS WE MONITOR PROGRESS AND WE TAKE GRADES AT GETTING AN ACCURATE PARTICIPATION COUNT.
SO WE'RE REALLY LOOKING AT HOW MANY STUDENTS ARE ACTUALLY DOING THAT ONLINE WORK.
IT'S A FUZZY NUMBER TO PIN DOWN, AND SO THAT'S SOMETHING THAT WE'LL BE WORKING ON THROUGH MARKING PERIOD SIX TO REALLY GET AN ACCURATE LOOK AT HOW MANY STUDENTS ARE PARTICIPATING.
>> HOW MANY TOUCHES HAVE WE DONE WITH THE KIDS THAT AREN'T ON? DO WE HAVE ANY DATA ON THAT?
>> SO THAT IS TAKEN CARE OF AT THE CAMPUS LEVEL.
BUT I CAN TELL YOU FROM SPEAKING TO PRINCIPALS, THEY ARE REACHING OUT REGULARLY, WEEKLY, IF NOT MORE FREQUENTLY TO CONNECT WITH STUDENTS WHO THEY HAVE NOT BEEN ABLE TO GET IN CONTACT WITH.
>> OKAY. ANY OTHER QUESTIONS OR COMMENTS? OKAY, DR. MCFARLAND.
>> ALL RIGHT. MADAM PRESIDENT, BOARD MEMBERS, WE NOW HAVE DR. BERRY, WHO WILL SHARE INFORMATION RELATIVE TO GRADUATION. DR. BERRY.
>> EVENING MADAM PRESIDENT [NOISE] AND BOARD TRUSTEES.
AS DR. WILLIAMS STATED EARLIER IN HIS PRESENTATION, RIGHT NOW, AS IT RELATES TO GRADUATION, WE ARE CONTINUING TO WAIT ON FURTHER GUIDANCE FROM COMMISSIONER MORATH, AS WELL AS OUR LOCAL AGENCIES RELATED TO STAY HOME ORDERS IN THE DIRECTION THAT WE'LL BE GOING.
THERE'S NOT A SPECIFIC UPDATE RELATED TO A DATE FOR GRADUATION.
WE ARE STILL ADHERING TO OUR INITIAL PROPOSED DATES IN MAY, AND THEN OUR ALTERNATIVE DATE OF JULY 25TH.
WHAT YOU DO SEE IN FRONT OF YOU IS THE UPDATE THAT HAS BEEN PROVIDED TO THE COMMUNITY AND OUR SENIORS, JUST RELATED TO GRADUATION AND OTHER SENIOR ACTIVITIES, AND WE HOPE TO HAVE ADDITIONAL INFORMATION TO SHARE COLLECTIVELY BY FRIDAY, MAY 1ST, PENDING THE CONVERSATIONS THAT SHOULD BE FORTH COMING TOMORROW.
ARE THERE ANY COMMENTS OR QUESTIONS?
I KNOW THAT WE HAD SPITBALL SOME IDEAS ABOUT HOW TO RECOGNIZE AND HONOR SENIORS.
ARE YOU ABLE TO GIVE AN UPDATE REGARDING THOSE IDEAS OR SHOULD WE WAIT? I'M GOOD WAITING.
>> DEFINITELY AND MS. HALL, THANK YOU SO MUCH FOR SENDING THE EXAMPLE OF THE SIGN.
SO WE ARE AGGRESSIVELY WORKING ON THAT PIECE OF IT.
WE HAVE REACHED DOWN AND THAT IS IN PRODUCTION.
THEY ARE WAITING ON PICTURES OF OUR SENIORS.WE WANTED TO ATTEMPT TO SURPRISE THEM WITH THOSE THINGS, AS THEY COME THROUGH AND PICK UP CAP AND GOWNS.
THE DATES FOR THE PICK-UP ARE PENDING AND WE HOPE TO BE ABLE TO DELIVER A SET OF YARD SIGNS THAT CAN BE [OVERLAPPING]
>> DON'T TELL IF THIS IS A SECRET, DON'T TELL ANYTHING [OVERLAPPING]
>> SO MUCH FOR THE SURPRISE [LAUGHTER] [OVERLAPPING].
>> YES, THAT'S IT. YES AND MOVING ON.
>> YES. IT IS IN PRODUCTION AS WE SPEAK.
>> OKAY. OTHER COMMENTS OR QUESTIONS? THANK YOU, DR. BERRY.
[00:20:01]
>> MADAM PRESIDENT AND BOARD MEMBERS, WE NOW HAVE MR. SCOTT CAMPBELL, WHO WILL GIVE US A TECHNOLOGY UPDATE. MR. CAMPBELL.
>> THANK YOU, DR. MCFARLAND AND MS. DAVIS AND THE BOARD.
WE THANK YOU FOR YOUR COMMITMENT TO THE STUDENTS AND GETTING THE TECHNOLOGY INTO THE HANDS OF STUDENTS.
WE COULDN'T DO THIS WITHOUT YOU GUYS.
A LITTLE OVER A MONTH AGO, WE WERE CHALLENGED WITH GETTING A DEVICE IN THE HOUSEHOLD OF EVERY CISD FAMILY.
AS OF THIS MORNING, WE HAD 4,191 REQUESTS FOR NEW CHROMEBOOKS.
WE HAD 558 REQUESTS FOR REPAIR OR REPLACE BROKEN OR STOLEN DEVICES FOR A TOTAL OF 4,749 TOTAL DEVICES THAT WE HAVE PROCESSED AND GOTTEN OUT TO THE DISTRIBUTION POINTS.
AT THIS POINT, WE ARE ABLE TO GET MOST REQUESTS PROCESSED IN ABOUT 24 HOURS AND OFF TO THE CAMPUS IN UNDER 48 HOURS FOR OUR STUDENTS TO PICK UP.
IN ADDITION TO THE CHROMEBOOKS, WE'VE ALSO BEEN TASKED WITH THE HOTSPOTS.
WE STARTED WITH 200 HOTSPOTS AND MR. FISHER WAS WORKING WITH AT&T TO GET ANOTHER 1,000 HOTSPOTS.
AS YOU CAN IMAGINE T-MOBILE, AT&T, ALL THESE ARE TELECOMMUNICATIONS COMPANIES ARE BACKED UP.
BUT SOMEHOW MR. FISHER WAS ABLE TO GET US MOVED TO THE FRONT OF THE LINE.
THANK YOU, MR. FISHER. SO WE GOT THOSE HOTSPOTS ON FRIDAY.
WE GOT THOSE PROCESSED OVER THE WEEKEND AND WE HAVE 943 REQUESTS FOR HOTSPOTS, WHICH AS OF THIS AFTERNOON, WE HAVE BEEN TO EVERY DISTRIBUTION SITE AT LEAST TWICE.
BY THE END OF A BUSINESS DAY TOMORROW, WE'LL HAVE BEEN TO THE MOST OF THEM AT LEAST THREE TIMES FOR STUDENTS TO PICK UP THOSE HOTSPOTS.
SO CHROMEBOOKS AND HOTSPOTS, WE HAD A TOTAL OF 5,692 DEVICES THAT WE HAVE PREPARED AND HAVE READY FOR STUDENTS TO PICK UP.
I'M AVAILABLE FOR ANY QUESTIONS.
>> OKAY. ANY COMMENTS OR QUESTIONS? THAT'S GREAT. THANK YOU.
IS THAT A COMMENT OR QUESTION?
>> NO. JUST GREAT JOB. THANK YOU.
>> OKAY. THANK YOU, MR. CAMPBELL.
DR. MCFARLAND, DID YOU HAVE ANYTHING YOU WANTED TO ADD?
>> YES, MA'AM. WE ALSO HAVE A REPORT, AN UPDATE ON CONSTRUCTION FROM RANDY REAVES AND THE IMPACT COVID-19 HAS HAD ON OUR CONSTRUCTION, IF ANY. MR. REAVES.
>> THANK YOU, DR. MCFARLAND, MS. DAVIS, MEMBERS OF THE BOARD.
THE CONSTRUCTION PROJECTS WHICH ARE CURRENTLY ACTIVE IN THE DISTRICT ARE NOT BEING DIRECTLY AFFECTED BY COVID-19.
THE GENERAL CONTRACTORS AT BOTH SITES AT THE OPERATIONS FACILITY IN THE NEW BILLARD JOHNSON CENTER, THEY'VE BEEN FOLLOWING STRICT GUIDELINES AS RECOMMENDED BY THE CDC AND TO DATE, THERE HAVE NOT BEEN ANY ISSUES.
SO FIRST, I'D LIKE TO JUST GIVE YOU A QUICK UPDATE FOR THE OPERATIONS FACILITY.
THE CONTRACTOR'S IN THE FINAL STAGES OF CLEANING AND ALSO COMPLETING THE PUNCH LIST, THE LANDSCAPING THAT STARTED AND IS SCHEDULED TO COMPLETE MIDDLE OF MAY, AROUND THE 15TH.
THAT HAS TO BE IN PLACE BEFORE WE CAN GET A CERTIFICATE OF OCCUPANCY.
AFTER THAT, THE FURNITURE IS PLANNED TO COME IN PROBABLY AROUND MAY 25TH.
THEN ONCE THE WAREHOUSE IS ABLE TO BE SECURED, WE WILL START MAKING THE TRANSITION FROM THE EXISTING WAREHOUSE TO THE NEW WAREHOUSE.
SO NEXT I'D LIKE TO LET YOU LOOK AT AN AERIAL VIDEO OF THE BILLARD JOHNSON CENTER AND I'LL GIVE YOU A BRIEF DESCRIPTION AS WE'RE GOING AROUND.
THE BOTTOM OF THE SCREEN IS NORTH.
SO [INAUDIBLE] FACILITY IS JUST TO THE BOTTOM OF THE SCREEN.
YOU'RE LOOKING AT THE BACK SIDE, WHICH WOULD BE THE ACTIVITY CENTER STARTING LEFT TO RIGHT, THEN THE KITCHEN.
ONCE WE GET IN THIS AREA WHERE THE SERVICE YARD IS, THOSE ARE THE PROGRAMS OF LOGISTICS, PRE-ENGINEERING, CONSTRUCTION, AND AUTOMOTIVE.
AS WE GO AROUND, WE WILL BE GOING TO THE WEST.
SO THIS WING COMING OFF OF WHERE AUTOMOTIVE IS, THAT IS WHAT WE CALL THE B AND C WING, MOST OF YOUR PROGRAMS ARE IN THIS WING AND IT'S A TWO-STORY WING.
TO THE FAR NORTH OF THAT WING IS WHERE THE LEARNING STAIRS AND BIG SEATING AREA WITH VIDEO BOARD WILL BE.
AS YOU'RE GOING TOWARD THE SOUTH TO THE VERY POINT, ONCE YOU GET PAST ALL THE GLAZING AND YOU GET TO THE CORNER OF THIS BUILDING, THAT AREA IS ADMINISTRATION.
THEN YOU CAN SEE THE CONSTRUCTION WORK THAT WE'RE DOING BOTH FOR
[00:25:01]
THE LONGHORN TRAIL AND THE ENTRANCE DRIVES INTO THE FACILITY.SO AS WE MAKE THIS TURN, YOU'RE LOOKING AT THE FRONT OF THE BUILDING.
ALL OF THE AREA WHERE YOU SEE THE TRACK COLORED PANELED SYSTEM, THAT IS COSMETOLOGY, THAT'S GLOBAL PREP, THAT'S ALSO WHERE A MULTIPURPOSE MEETING ROOM IS AND THEN RIGHT IN THE MIDDLE OF THAT IS WHERE THE MAIN ENTRANCE IS.
SO AS WE COME ON AROUND, YOU CAN SEE THE ENTRANCE INTO THE COURTYARD.
ALL OF THIS AREA WILL BE FENCED AND GATED WITH A CANOPY SYSTEM THAT HAS SOLAR PANELS ON TOP OF IT.
BUT THEY'VE STARTED LAYING THE ROCK IN THE COURTYARD AND THEN THEY'LL BE GETTING THE TURF IN THERE NEXT WEEK.
FINALLY, THIS WING THAT'S ON THE EAST OF THE BUILDING, THAT IS YOUR CCA WING, AND TO THE EAST OF IT IS PARKING THAT IS DESIGNATED FOR STAFF, STUDENTS FOR CCA.
ANTHONY, COULD YOU STOP IT RIGHT THERE? SO JUST SO YOU KNOW THAT YOU CAN SEE THE THREE ENTRANCES.
WE'VE GOT TWO OF THEM THAT WE'VE ALREADY POURED THE BOTTOM OF THE BOX CULVERT ON AND THEN ONE BEING FORMED UP AT THE BOTTOM OF THE SCREEN.
SO THOSE THREE ENTRANCES, THE ONE AT THE BOTTOM OF THE SCREEN, AS I MENTIONED, IS CCA.
THE ONE IN THE MIDDLE WOULD BE FOR THE MAIN ENTRANCE FOR COMMUNITY OR STAFF AND THEN THE ONE ON THE FAR NORTH IS SOLELY FOR STUDENT ENTRANCE AND THEIR PARKING IS ON THE WEST SIDE OF THE BUILDING.
SO JUST TO GIVE YOU A BRIEF UPDATE ON THE SCHEDULE.
SUBSTANTIAL COMPLETION IS SCHEDULED FOR JUNE 15TH, WHICH IS APPROXIMATELY THE SAME TIME WE'LL BE GETTING FURNITURE.
WE'RE ABOUT 90-95 PERCENT COMPLETE ON THE INTERIOR AND WE'RE SCHEDULED TO BEGIN FINAL CLEAN STARTING NEXT WEEK.
THE COURTYARD SHOULD BE COMPLETED AROUND THE MIDDLE OF MAY ALONG WITH THE EXTERIOR PANELS THAT WE'RE PUTTING UP AND WHAT THEY'RE CALLING EXTERIOR FINS ON THE WEST SIDE OF THE BUILDING THAT HELP SHADE ON ALL THE WINDOW GLAZING THAT'S THERE.
FOR LONGHORN TRAIL, IT HAS TWO PHASES.
THEY'VE STARTED PHASE 1 ALREADY AND IT'S SCHEDULED TO BE COMPLETED BY END OF JUNE, AND THEN PHASE 2 IS SCHEDULED TO BE COMPLETED BY THE 1ST OF AUGUST.
SO BOTH MR. KIRCHNER AND MYSELF ARE WORKING WITH THE OKAY TO BRING YOU GUYS A VIRTUAL TOUR OF CTE.
SO WE HOPE TO HAVE THIS READY FOR OUR BOARD MEETING IN MAY.
ALSO ONE THING I'D LIKE TO MENTION, JUST TO GIVE YOU A QUICK UPDATE ON OUR MEALS.
I'D LIKE TO RECOGNIZE ARAMARK AND OUR MAINTENANCE EMPLOYEES AND ALL THE VOLUNTEERS THAT HAVE BEEN HELPING WITH THE DISTRIBUTION OF MEALS AND SNACKS.
TO GIVE YOU A NUMBER THAT I THINK IS JUST REALLY UNBELIEVABLE, I'M GOING TO GIVE YOU JUST FOR APRIL THROUGH THE 22ND.
WE WERE AT A COUNT OF 239,094, AND ON SNACKS, 159,753.
SO I JUST WANT TO SAY THANK YOU TO ARAMARK MAINTENANCE AND ALL THE VOLUNTEERS THAT HAVE BEEN HELPING.
THAT CONCLUDES MY PRESENTATION.
>> OKAY. THANK YOU, MR. REAVES.
ARE THERE ANY COMMENTS OR QUESTIONS.
I GUESS THE ROAD CONSTRUCTION ISN'T PROBABLY TOO INCONVENIENT TO ANYBODY RIGHT NOW WITH THE WAY THINGS ARE.
THE BLINDS ARE APPEARING, SORRY.
WE WERE GOING TO, WAS MY UNDERSTANDING, DO HALF THE ROAD AT A TIME.
BUT I GUESS MAYBE BECAUSE OF EVERYTHING THAT'S GOING ON, THEY JUST DECIDED TO DO IT ALL AT ONCE.
IT LOOKS LIKE WELL, I KNOW, THE ENTIRE SECTION HAS BEEN SHUT DOWN.
IS THAT JUST BECAUSE THERE'S A LOT OF TRAFFIC GOING THROUGH?
>> NO, SIR. THIS WAS THE PREFERRED METHOD.
WE REACHED BACK OUT TO THE HOMEOWNERS IN THAT AREA, ALMOST TWO STREETS.
THIS WAS THE PREFERRED METHOD TO BE ABLE TO NOT HAVE TO WAIT TRAFFIC ON ONE LANE AND SO
[00:30:06]
WE JUST DECIDED TO CUT IT IN HALF AND WE WERE ABLE TO DO THAT IN BETWEEN THE TWO ROADS AND STILL ALLOW ACCESS FOR EVERYONE.>> OKAY. I KNOW ONE OF THE ISSUES THAT WAS TALKED ABOUT WITH THE LOCAL FOLKS AND EVERYTHING AND I SAW IT ON THE VIDEO.
WE TALKED ABOUT IT WITH COMMISSIONER BROOKS.
>> ON KYLIE CLAIBORNE OR JUST CLAIBORNE ROAD ON THE NORTH SIDE?
>> YEAH. IT LOOKS LIKE THERE'S A DIRT ROAD OR SOMETHING THE CONSTRUCTION PEOPLE, BUT WE TALKED ABOUT RUNNING THAT ALL THE WAY DOWN.
IS THAT IN THE WORKS OR THAT'S SOMETHING TO GET NEXT TO WHERE WE ARE NOW?
>> YES, SIR. WE'RE DOING TWO THINGS.
WE ARE WIDENING THE EXISTING ROAD THAT'S THERE ON THE WEST SIDE OF THE PROPERTY TO GIVE A LANE JUST FOR STUDENT ACCESS TO THE ADD FACILITY.
IN THE END, ONCE WE GET THIS PROJECT COMPLETE, GET OUR CO, THEN WE'LL WORK WITH TARRANT COUNTY.
I'VE BEEN WORKING WITH THE DIRECTOR THERE AND WE WILL USE THEIR SERVICES TO DO THAT ROAD THAT YOU'RE SPEAKING ABOUT THE ONE ON THE EAST SIDE.
>> OKAY. SO MR. REAVES, THANK YOU SO MUCH FOR THAT REPORT.
IT SEEMS LIKE THAT WE HAVE A HIGH INTEREST IN FOLLOWING THE PROGRESS.
SO WE LOOK FORWARD TO YOUR NEXT REPORT.
>> OKAY. WE HAVE COME NOW TO THE OPEN FORUM, AGENDA ITEM 3.0 PART OF OUR MEETING.
I THINK MR. KIRCHNER, WE DIDN'T HAVE ANY ONE REQUEST TO SPEAK. IS THAT CORRECT?
>> OKAY. SO WE'LL MOVE NOW TO OUR CONSIDERATION AND POSSIBLE ACTION ITEMS.
[4.0 Consideration and Possible Action Item(s)]
AGENDA ITEM 4.1, FOOD SERVICE MANAGEMENT COMPANY REQUESTS FOR PROPOSALS, RFP DOCUMENT. DR. MCFARLAND.>> MADAM PRESIDENT, BOARD MEMBERS, AS YOU KNOW, WE ARE IN THE MIDDLE OR REALLY NEAR THE END OF OUR RFP PROCESS FOR OUR FOOD SERVICE MANAGEMENT COMPANY.
SO WE HAVE MR. FISHER HERE AND HE WILL BE ADDRESSING THIS ITEM. MR. FISHER.
>>THANK YOU, SIR. GOOD EVENING, MADAM BOARD PRESIDENT, DISTINGUISHED MEMBERS OF THE BOARD, DR. MCFARLAND.
TONIGHT, WE ARE REALLY PLEASED TO PRESENT TO THE BOARD OUR RECOMMENDATION SELECTING ARAMARK AS THE FOOD SERVICE MANAGEMENT COMPANY FOR RFP 1508825.
IF APPROVED BY THE BOARD, THIS ENGAGEMENT WILL BEGIN JULY 1, 2020 AND EXTEND THROUGH JUNE 30TH, 2021 WITH THE OPTION TO EXTEND FOR FOUR ADDITIONAL YEARS IN ONE YEAR INCREMENTS.
THIS SELECTION WAS REALLY MADE AFTER CAREFUL CONSIDERATION OF ALL OF THE EVALUATION CRITERIA, THE VOICE OF OUR STUDENTS WAS ACTUALLY CAPTURED AND INCORPORATED IN HIS PROCESS THROUGH THE ADMINISTRATION OF A STUDENT TASTE TEST AND THROUGH A COMMUNITY SURVEY INSTRUMENT.
ALSO, IN KEEPING WITH THE REQUIREMENTS OF THE TDA, THE TEXAS DEPARTMENT OF AGRICULTURE, THAT THE COST AND FINANCIAL PROPOSAL COMPONENT BE THE PRIMARY EVALUATION FACTOR, ARAMARK, WAS ABLE TO DISTINGUISH ITSELF FROM THE OTHER VENDORS BY OFFERING THE HIGHEST GUARANTEED RETURN AND THEN GUARANTEEING THAT RETURN IN THE SAME AMOUNT FOR THE FIRST THREE YEARS OF A POSSIBLE FIVE-YEAR ENGAGEMENT.
ARAMARK HAS GUARANTEED A RETURN TO CROWLEY ISD THE FOR THE FIRST THREE YEARS OF THE ENGAGEMENT IN THE AMOUNT OF $1,650,000 PER YEAR.
AS SUCH, THE DISTRICT ADMINISTRATION RECOMMENDS THE APPROVAL OF ARAMARK AS THE SELECTED FOOD SERVICE MANAGEMENT COMPANY.
THAT CONCLUDES MY PRESENTATION.
I WILL ENTERTAIN ANY QUESTIONS YOU MAY HAVE.
>> OKAY. ARE THERE ANY COMMENTS OR QUESTIONS?
>> I'M JUST WONDERING HOW THE TASTE TESTING WAS DONE.
>> TRUSTEE RAY, WE ACTUALLY HAD ALL FOUR VENDORS BRING MEALS TO OUR ADMINISTRATION BUILDING.
WE ASKED THE VENDORS TO BRING UNMARKED BOXES OF A HOT MEAL WITH JUST INSTRUCTIONS ON HOW TO WARM THOSE MEALS UP.
THOSE MEALS WERE DELIVERED TO THE STUDENTS RESIDENCES AND THE STUDENTS WERE ASKED SEVERAL QUESTIONS, ABOUT SIX QUESTIONS ABOUT THE MEALS.
WE HAD GREAT PARTICIPATION AND WE ACQUIRED THE APPROPRIATE FEEDBACK.
WHAT I CAN TELL YOU ALSO IS THAT THERE WAS
[00:35:03]
VERY LITTLE SEPARATION BETWEEN THREE OF THE VENDORS.MOST OF THE STUDENTS RATED THE FOOD THAT WAS PRESENTED, THAT THEY AGREED OR STRONGLY AGREED THAT THE FOOD WAS APPROPRIATE.
IT ACTUALLY WAS VISUALLY APPEALING.
THEY AGREED OR THEY LIKED THE PORTION SIZES THAT WERE SUBMITTED, AND THAT THEY WOULD RECOMMEND THOSE MEAL ITEMS TO OTHER STUDENTS.
THE PARTICIPATING COMPANIES WERE ALSO GREAT IN MAKING SURE THAT WE WERE ABLE TO INCLUDE OUR STUDENTS AS PART OF OUR PROCESS, EVEN WITH THE CHALLENGES PRESENTED BY THE COVID-19 PANDEMIC.
>> THANK YOU. DID YOU HAVE A FOLLOW-UP QUESTION, MR. RAY?
>> YEAH, I HAD A QUESTION AS WELL.
I'LL WAIT. I THINK THAT WAS DR. MAYFIELD.
>> YES. I GUESS MY QUESTION AND REALLY THANK YOU FOR EXPANDING THE CRITERIA.
I THINK MS. HALL HAD MADE THE RECOMMENDATION TO MAKE SURE THAT WE COVERED ALL OF OUR BASES WITH THE RFP PROCESS.
MY QUESTION IS, SINCE ARAMARK WAS SELECTED, DOES THAT GIVE US OR THE DISTRICT AN OPPORTUNITY TO REQUEST A SURVEY? I THINK THAT WAS ALSO MENTIONED IN ONE OF OUR PREVIOUS MEETINGS JUST SO THAT WE CAN EITHER HOLD THEM ACCOUNTABLE OR JUST TO MAKE SURE THAT THEY'RE DELIVERING ON THE SERVICE THAT WE'RE EXPECTING.
IS THAT SOMETHING THAT COMES BEFORE THIS CONTRACT IS SIGNED? IT'S WRITTEN IN OR IS IT SOMETHING THAT'S IT'S ADDED TO AFTER? I'M NOT SURE HOW THAT WORKS, BUT JUST TO ASK IF WE CAN DO EITHER ONCE A YEAR OR TWICE A YEAR SURVEYS.
>> DR. MAYFIELD, THAT CAN ACTUALLY BE PART OF THE FINAL CONTRACT NEGOTIATIONS WHERE WE INCLUDE THE FREQUENCY WHEREBY WHICH OUR STUDENTS ARE SURVEYED IN THAT DOCUMENTATION.
WE HAVE THE LATITUDE TO DO THAT.
>> SO I GUESS MY INITIAL QUESTION WAS TO ASK WHAT OUR GUARANTEED RETURN WAS IN OUR LAST CONTRACT WITH ARAMARK.
BUT I THINK ALSO COUPLED WITH THAT IN ANSWERING THAT QUESTION, CAN YOU ALSO MAYBE HIGHLIGHT THE HIGH-LEVEL ITEMS THE ADDITIONAL THINGS THAT WE ARE GETTING GOING WITH THEM AGAIN THAT WERE COMPARED TO THE OTHERS THAT CAME OUT FOR THE RFP.
DO YOU UNDERSTAND THE QUESTION?
>> AND SPECIFICALLY THE GUARANTEED RETURN FOR THE FINAL RENEWAL, WHICH IS THE CURRENT YEAR, I BELIEVE IT WAS $922,000 OR APPROXIMATELY THEREOF.
THE ADDITIONAL THINGS THAT WE'RE GETTING, ONE OF THE THINGS THAT ARAMARK TOUTED IN THEIR PRESENTATION TO US, AND ANTHONY, I DON'T KNOW IF YOU CAN PULL UP THE PRESENTATION, BUT ONE OF THE THINGS THEY TOUTED WAS, WE ASKED QUESTIONS ABOUT INCREASING STUDENT PARTICIPATION AND THEY TALKED ABOUT TYING OUR CAFETERIA MOTIFS, IF YOU WILL, THEY CALL IT ROWLEY CAFE, AND IT'S A SCHOOL SPIRIT CONNECTOR, IF YOU WILL.
THERE'S ALSO GOING TO BE FRESH PIZZA MADE FROM SCRATCH AT THE SECONDARY CAMPUSES AND AT THE ELEMENTARY CAMPUSES.
THEY'LL CONTINUE THE BREAKFAST CARTS TO GO.
THEY'RE ALSO GOING TO PROVIDE US WITH, AS ONE OF THEIR INNOVATIONS, A BARBECUE PIT OR OFFERING, IF YOU WILL.
ANOTHER THING YOU SEE RIGHT THERE, ANTHONY, YOU ARE GOING FAST, THE NUTRISLICE CAPABILITY, WHICH IS THE TECHNOLOGY THAT WILL GIVE US THE OPPORTUNITY OR THE ABILITY TO LEVERAGE THE TECHNOLOGY OF THE MOBILE PHONES TO HAVE FOOD THAT CAN BE ORDERED AND DELIVERED IN A ALTERNATIVE SPOT IN THE CAFETERIA AS OPPOSED TO JUST WALKING THROUGH THE SERVICE LINES.
NOW, THIS IS REALLY A VERY IMPORTANT PIECE OF FUNCTIONALITY BECAUSE IT ALLOWS OUR KIDS TO GET THROUGH
[00:40:05]
THE SERVING LINES MUCH QUICKER AND HAVE SOCIAL TIME IN TIME TO ACTUALLY EAT AND DIGEST THEIR FOOD AT THE MEALTIMES THAT ARE ALLOTTED AT OUR CAMPUSES.>> OKAY, DO YOU HAVE ANOTHER QUESTION AT ALL?
>> NO. SO WHAT YOU'RE SAYING, THESE THINGS THAT YOU JUST HIGHLIGHTED, THEY WERE ADDITIONS THAT WE WEREN'T HAVING PREVIOUSLY AND SO WE HAVE THEM NOW.
>> YES, MA'AM. IN SOME FORM OR FASHION THOSE WILL BE ADDITIONS IN THE UPCOMING YEARS. YES, MA'AM.
>> THEN TO SPEAK TO THE GUARANTEE.
IN THE BEGINNING OF YOUR EXPLANATION YOU WERE SAYING WE HAD 922,000 IN THE FIFTH YEAR, SO OUR GUARANTEE BEFORE WAS A FIVE YEAR GUARANTEE AND THIS TIME WE'RE JUST GETTING A THREE?
>> NO, MA'AM. THE GUARANTEES ARE ACTUALLY FOR ONE YEAR AND WE GET THE GUARANTEE.
IN ARAMARK, BECAUSE THEY'RE COMMITTED TO SERVING CROWLEY ISD AND BEING A PART OF CROWLEY ISD AND PARTNERING WITH CROWLEY ISD.
THEY'VE GONE ABOVE AND BEYOND AND COMMITTED TO THE 1.65 MILLION FOR THREE YEARS.
IT WAS ONLY A REQUIREMENT TO PROVIDE A GUARANTEED RETURN FOR ONE YEAR.
>> I WAS JUST SAYING WHEN YOU MENTIONED THAT 922,000 THAT WE GOT LAST YEAR?
>> I GUESS WHAT I'M ASKING IS, WILL WE BE GETTING GUARANTEES EACH YEAR OF OUR LAST FIVE YEARS?
>> THIS NEW CONTRACT, WE'RE GOING TO GET GUARANTEES THREE YEARS OF OUR FIVE YEARS?
>> WE'RE GOING TO GET GUARANTEES FOR EVERY YEAR OF THE FIVE YEAR ENGAGEMENT.
>> ARAMARK HAS SOLIDIFIED THE GUARANTEE FOR THREE YEARS RIGHT OFF THE BAT WITH THIS CONTRACT NEGOTIATED.
>> GOT YOU. WE'LL GET THE 1.65 NO MATTER WHAT, FOR THE FIRST FEW YEARS AND THEN THE REMAINING TWO YEARS MAY BE DIFFERENT?
>> THE VALUE MAY BE DIFFERENT, YES MA'AM.
>> ANY OTHER COMMENTS OR QUESTIONS? THIS IS A POSSIBLE ACTION ITEM.
>> I'LL MAKE THE MOTION. [NOISE] I RECOMMEND APPROVAL OF ARAMARK AS THE SELECTED FOOD SERVICE MANAGEMENT COMPANY FOR RFP 15-088-25 AS PRESENTED.
>> OKAY. WE HAVE A MOTION BY MS. BENTON.
>> MR. RAY? SECONDED BY MR. RAY.
MR. KIRCHNER, WOULD YOU DO A ROLL CALL FOR THE VOTE, PLEASE?
>> YES MA'AM. TRUSTEE PLACE 1, NEDRA ROBINSON.
>> THANK YOU. TRUSTEE PLACE 2 DR [INAUDIBLE] MAYFIELD?
>> THANK YOU. TRUSTEE PLACE 3, MIA HALL?
>> THANK YOU. TRUSTEE PLACE 4, JUNE W. DAVIS?
>> THANK YOU. TRUSTEE PLACE 5, RYAN RAY?
>> THANK YOU. TRUSTEE PLACE 6, GARY GRASSIA?
>> THANK YOU. TRUSTEE PLACE 7, LYNDSAE BENTON?
>> THANK YOU. THE MOTION CARRIES UNANIMOUSLY.
THANK YOU MR. FISHER, FOR THAT REPORT.
WE'LL MOVE NOW TO AGENDA ITEM 4.2, POSSIBLE ACTION ITEM H.F STEVENS PERMANENT TRAILER EVENING, DR. MCFARLAND.
>> MADAM PRESIDENT, DROPPED THIS ITEM BEFORE.
I BELIEVE MR. REAVES IS PREPARED TO ADDRESS THIS ITEM?
>>THIS IS FISHER. I THINK I WAS GOING TO ADDRESS THIS ONE.
>> OKAY. I AGREE WITH MR. FISHER.
>> GOOD EVENING AGAIN, MADAM BOARD PRESIDENT, DISTINGUISHED MEMBERS OF THE BOARD, DR. MCFARLAND.
TONIGHT WE BRING TO YOU FOR YOUR CONSIDERATION AND POSSIBLE APPROVAL, A RESOLUTION TO A GRANT ACCESS TO THE CITY OF CROWLEY.
TO THE EASEMENT LOCATED ON DISTRICT PROPERTY AT H.F STEVENS MIDDLE SCHOOL FOR THE PURPOSE OF CONSTRUCTING, MAINTAINING, REPAIRING A MULTI-USE TRAIL, BUT NOT SPECIFICALLY LIMITED TO THE EMBANKMENT OF FILL MATERIAL, RETAINING WALLS, VEGETATION, AND GROUND COVER.
AGAIN, AS DR. MCFARLAND ALLUDED TO, THIS RESOLUTION WAS ACTUALLY BROUGHT TO THE BOARD, I BELIEVE ON OR ABOUT MAY OF 2019 AND SO THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION [NOISE] AS PRESENTED.
[00:45:06]
>> ARE THERE ANY COMMENTS OR QUESTIONS? IT IS A POSSIBLE ACTION ITEM. IS THERE A MOTION?
>> I MOVE THAT WE APPROVE THE PERMANENT TRAIL EASEMENT CONVEYANCE AT H.F STEVENS MIDDLE SCHOOL AS PRESENTED.
>> WE HAVE A MOTION BY DR. MAYFIELD, IS THERE A SECOND?
MR. KIRCHNER, WOULD YOU DO A ROLL CALL FOR THE VOTE PLEASE.
>> YES MA'AM. TRUSTEE PLACE 1, NEDRA ROBINSON?
>> THANK YOU. TRUSTEE PLACE 2, DR. [INAUDIBLE] MAYFIELD?
>> THANK YOU. TRUSTEE PLACE 3, MIA HALL?
>> THANK YOU. TRUSTEE PLACE 4, JUNE W. DAVIS?
>> THANK YOU. TRUSTEE PLACE 5, RYAN RAY? [NOISE]
>> THANK YOU. TRUSTEE PLACE 7, MS. BENTON?.
>> THANK YOU. THE MOTION CARRIES UNANIMOUSLY.
WE'LL MOVE NOW TO OUR FUTURE ACTION ITEMS.
[5.0 Future Action Item(s)]
AGENDA ITEM 5.1 MEMORANDUM OF UNDERSTANDING MOU WITH TARLETON STATE UNIVERSITY. DR. MCFARLAND.>> MADAM PRESIDENT AND BOARD MEMBERS.
DR. BERRY, WILL PRESENT THIS ITEM. DR. BERRY.
>> GOOD EVENING AGAIN, MADAM PRESIDENT DR. MCFARLAND AND BOARD OF TRUSTEES.
THIS PAST WEEK, THE HIGH SCHOOL TEENS, PRINCIPALS, MYSELF HAD AN OPPORTUNITY TO CONNECT WITH DR.
MCFARLAND AND THE TARLETON STATE UNIVERSITY PRESIDENT.
WE'RE JUST PLEASED TO ANNOUNCE THAT WE HAVE A DESIRE TO ENTER INTO A MEMORANDUM OF UNDERSTANDING, REGARDING AUTOMATIC ACCEPTANCE OF STUDENTS GRADUATING WITHIN THE TOP 25 PERCENT OF THEIR RESPECTIVE CLASSES BEGINNING IN THE 2021 SCHOOL YEAR.
SO THERE'S PARTNERSHIP, BUT ULTIMATELY PROVIDE OUR CISD GRADUATES THAT ARE IN THE TOP 25 PERCENT OF THE GRADUATING CLASS, WITH AUTOMATIC ADMISSION INTO TARLETON STATE, AND IN ADDITION, THE REQUIREMENTS FOR THE SUBMISSION OF THEIR SAT SCORES AND ACT SCORES, AS WELL AS APPLICATION FEES WOULD BE WEIGHED.
>> [LAUGHTER] THE FINAL COMPONENT OF THE MOU IS A SCHOLARSHIP OPPORTUNITY THAT WILL BE MADE AVAILABLE TO OUR GRADUATING STUDENTS AGAIN AT THE TOP 25 PERCENT OF THEIR CLASS.
TARLETON HAS HISTORICALLY GIVEN A PRESIDENT'S GAP SCHOLARSHIP, AND THIS STANDS FOR GUARANTEED AWARDS PROGRAM.
IT PROVIDES STUDENTS WHO HAD BEEN IDENTIFIED THROUGH TARLETON'S CRITERIA AS INDIVIDUAL TO TYPICALLY WOULD NOT ATTEND A UNIVERSITY.
THEY WOULD BE ELIGIBLE TO RECEIVE A $1,000 SCHOLARSHIP ABOVE THEIR GAP LEVEL.
IF THERE IN THE TOP 10 PERCENT, AND A $500 SCHOLARSHIP, IF ABOVE THE GAP LEVEL, IF THEY'RE THE TOP 25 PERCENT.
THIS WILL BE A POSSIBLE ACTION ITEM AT THE NEXT MEETING AND THIS EVENING, WE'VE JUST PROVIDED THE MOU FOR YOUR REVIEW AND I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT I MAY BE ABLE TO THIS TIME.
>> OKAY. SO THIS IS A FUTURE ACTION ITEM.
ARE THERE ANY COMMENTS OR QUESTIONS?
>> ACTUALLY THAT'S REALLY AWESOME.
IT SEEMS STRANGE TO ME THAT WE HAVE TO ENTER INTO A MEMORANDUM OF UNDERSTANDING FOR THAT, NEVERTHELESS SHOW THE LOGISTICS OF THAT.
I MEAN, EITHER WAY, IT'S A GREAT THING TO HAVE WORKED OUT.
>> MR. RAY. WHAT HAPPENS IS WITH THE MOU, THERE ARE SOME THINGS THAT TARLETON IS COMMITTING TO DO, LIKE PROVIDE ADDITIONAL COLLEGE COUNSELORS AND WE'RE PROVIDING TO PROVIDE THEM ADDITIONAL SPACE TO DO THAT THROUGHOUT THE YEAR.
THEY ALSO ARE WILLING TO WORK WITH OUR SENIORS WHO WHO MAY INITIALLY DECIDED TO GO OTHER PLACES, BUT NOW DECIDED THAT THEY WANT TO GO TARLETON.
SO THEY WILL TAKE A SECOND LOOK AT SOME OF OUR STUDENTS, WHOSE PLANS MAY HAVE CHANGED.
I'LL TELL YOU, THE PRESIDENT WAS REALLY, REALLY A COMPLIMENTARY OF CROWLEY STUDENTS AND WAS REALLY WANTING TO BEND OVER BACKWARDS FOR OUR STUDENTS.
ACTUALLY, HE REQUESTED TO BE AT THE BOARD MEETING NEXT WEEK TO REALLY SHARE WITH THE BOARD BASED ON HIS DATA, THE IMPACT OF CROWLEY ON TARLETON.
HE IS A NEW PRESIDENT, I THINK HE'S PROBABLY IN HIS FOURTH OR FIFTH MONTH.
[00:50:03]
SO I'M REALLY EXCITED, DEFINITELY IT WILL BE A GOOD PARTNERSHIP FOR US.>> OKAY. ARE THERE COMMENTS OR QUESTIONS?
>> YES. THIS IS TRUSTEE ROBINSON.
>> THE 25 PERCENT IS AWESOME, BECAUSE IT'S ABOVE THE 10 PERCENT THAT MOST TEXAS COLLEGES, PUBLIC COLLEGES USE FOR AUTOMATIC ADMISSIONS.
I DO HAVE A QUESTION ABOUT STUDENTS WHO CCA, I GUESS GPAS BACKYARD INTO CLASS RANKS WHEN COMPARED TO STUDENTS WHO ATTEND TWO HIGH SCHOOLS?
>> I KNOW THAT'S A QUESTION THAT WE HAVE DEFINITELY BEEN CONSIDERING.
DR. BERRY AND I ALSO KNOW MS. [INAUDIBLE] HAS HAD SOME CONVERSATIONS AROUND THAT.
SO IT'S DR. BERRY AND MISS [INAUDIBLE] VIEW.
I'LL HAVE THAT ANSWER, WE CAN SHARE, IF NOT THERE, WE CAN BRING ITS ANSWER BACK AT A LATER DATE.
BUT THAT IS A QUESTION THAT WE ARE DEALING WITH AT THIS POINT.
>> WE'LL BRING THAT BACK TO YOU.
I KNOW WE ARE SOLIDIFYING SOME OF THOSE AS WE HAVE OUR FIRST GRADUATING CLASS AT CCA AS WELL.
SO WE'RE HAPPY TO BRING THAT BACK TO YOU.
ANY OTHER QUESTIONS OR COMMENTS? THANK YOU, DR. BERRY.
WE'LL MOVE NOW TO AGENDA ITEM 5.2, WHICH IS ALSO A FUTURE ACTION ITEM RESOLUTION APPROVING THE FORMATION OF THE CROWLEY INDEPENDENT SCHOOL DISTRICT POLICE DEPARTMENT, DR MCFARLAND.
>> MADAM PRESIDENT AND BOARD MEMBERS, AS YOU ALL KNOW, WE'VE HAD CONVERSATIONS ABOUT STARTING OUR OWN CROWLEY ISD POLICE DEPARTMENT.
I BELIEVE MR. REAVES IS HERE TO GIVE YOU JUST A BRIEF OVERVIEW.
WE WILL HAVE A PRESENTATION AT THE NEXT BOARD MEETING FOR ACTION.
BUT MR. REAVES IS HERE TO JUST SHARE BRIEFLY OUR PLANS AS IT RELATES TO THE CROWLEY POLICE DEPARTMENT. MR. REAVES.
>> THANK YOU, DR. MCFARLAND, MS. DAVIS, AND MEMBERS OF THE BOARD.
SO AS WE MOVE FORWARD WITH THE RECOMMENDATION OF THE FORMATION OF A SCHOOL DISTRICT POLICE DEPARTMENT, ONE OF THE TEXAS COMMISSION ON LAW ENFORCEMENT REQUIREMENTS IS TO ESTABLISH A BOARD APPROVED RESOLUTION.
SO THIS RESOLUTION AUTHORIZES THE SUPERINTENDENT TO SUBMIT AN APPLICATION AND OTHER NECESSARY INFORMATION TO TCOLE, AND TO TAKE ANY OTHER ACTION REASONABLY NECESSARY TO ENSURE THE SUCCESSFUL CREATION OF THE CROWLEY ISD POLICE DEPARTMENT, INCLUDING THE APPOINTMENT OF THE CHIEF OF POLICE AS REQUIRED BY LAW.
SO IF YOU REMEMBER, LAST YEAR WE HAD THE BOWMAN GROUP COME IN AND THEY DID A SURVEY OF WHAT WE WERE DOING, WHAT THE DISTRICT LOOKED LIKE, THEY MADE THEIR RECOMMENDATION THAT WE SHOULD MOVE FORWARD WITH A POLICE DEPARTMENT.
SO THEY HAD LISTED SOME OF THE ADVANTAGES OF HAVING YOUR OWN POLICE DEPARTMENT.
I'D LIKE TO JUST READ JUST SOME OF THEM THAT THEY'D HAD IN THEIR PRESENTATION.
SO ONE OF THEM WAS DIRECT CONTROL OVER THE QUALITY AND QUANTITY OF LAW ENFORCEMENT PROVIDED TO THE STUDENTS AND STAFF OF CROWLEY ISD.
THERE WAS ALSO MORE CONSISTENT LAW ENFORCEMENT SERVICES WITH DISTRICT EMPLOYEES COMMITTED TO CARRYING OUT THE MISSION AND VISION OF CROWLEY ISD.
OFFICERS SPECIFICALLY TRAINED TO RESPOND AND APPROPRIATELY IN A SCHOOL ENVIRONMENT WITH KNOWLEDGE AND THE UNIQUE ASPECTS OF THE SCHOOL-BASED POLICING.
ALSO REDUCTION IN BUDGET FROM WHAT WE'RE CURRENTLY SPENDING ON [INAUDIBLE] PROGRAM AND AN OPPORTUNITY TO REDUCE CONTRACTUAL SERVICES SUCH AS ALARM MONITORING, WHICH IS AN ACTIVITY THAT THE POLICE DEPARTMENT WOULD TAKE OVER UNDER THEIR RESPONSIBILITY.
SO IT'S FURTHER RECOMMENDED THAT THE CROWLEY ISD CREATED AN IMPLEMENTATION PLAN THAT PHASES IN DISTRICT POLICE OFFICER WHILE MAINTAINING INNER LOCAL AGREEMENTS WITH THE CITIES OF CROWLEY AND FORT WORTH AS NEEDED, WITH PLANNED REDUCTIONS OVER TWO FISCAL BUDGET YEARS.
SO THE APPROACH THAT WE WERE TAKING WAS WORKING WITH THE CITY OF CROWLEY FIRST, DEVELOPING AN MOU WITH THEM MAKING THE TRANSITION WITH THAT SRO PROGRAM AND THEN THE FOLLOWING YEAR AND MAKING THE TRANSITION WITH THE FORT WORTH SRO PROGRAM, BOTH EQUALLY HAVING FIVE IN EACH PROGRAM.
[00:55:02]
SO THIS CONCLUDES MY PRESENTATION AND I'LL ANSWER ANY QUESTIONS YOU MIGHT HAVE.>> THANK YOU, MR. REAVES, ARE THERE ANY COMMENTS OR QUE STIONS?
>> SO JUST TO BE CLEAR, THIS IS RYAN RAY.
SO WHAT YOU'RE SAYING IS NEXT YEAR WE'D BE LOOKING TO FACE OUT CROWLEY AND THEN THE YEAR AFTER THAT, FORT WORTH?
>> YES, SIR. THE TIMELINE WOULD WORK ALONG MAYBE BEING ABLE TO HIRE A CHIEF IN JULY-AUGUST AND THEN ALLOWING THAT CHIEF TO GET HIS STAFF IN ENOUGH OF THE SRO TO REPLACE CROWLEY PD.
THE BOWMAN GROUP SEEMS TO THINK THAT THAT COULD TAKE PLACE BY THE END OF THE YEAR.
SO THAT A TRANSITION COULD HAPPEN BETWEEN SEMESTERS.
SO WE'RE WORKING ALONG THAT SCHEDULE AND THEN THAT WOULD REMAIN THAT WAY GOING THROUGH THE FISCAL ENDING IN 21, AND THEN GOING INTO 21- 22, WE WOULD START THE SAME PROCESS WITH FORT WORTH.
>> DO WE HAVE ANYTHING ON THE IDEAS ON THE PAY SCALE OR IS THAT SOMETHING THAT'LL BE WORKED OUT LATER?
>> YES, SIR. RIGHT NOW, WHAT THE BOWMAN GROUP IS USING IN RECOMMENDING IS WHAT TCOLE HAS ON THEIR WEBSITE.
IT'S JUST LIKE WHAT TEST B WOULD USE, WHAT THEIR COMP PLAN, TCOLE HAS THE SAME THING RIGHT FROM ROOKIE ALL THE WAY THROUGH CHIEF.
>> OKAY. ANY OTHER QUESTIONS OR COMMENTS? AGAIN, THIS IS A FUTURE ACTION ITEM, SO THANK YOU, MR. REAVES.
>> AT THIS TIME, THE BOARD WE'LL ADJOURN TO EXECUTIVE SESSION ITEM 6.1,
[6.0 Executive Session]
PURSUANT TO TEXAS GOVERNMENT CODE 551.071, PRIVATE CONSULTATION WITH THE BOARD'S ATTORNEY AND 551.074 TO DISCUSS PERSONNEL.OTHER PARTICIPANTS MAY REMAIN ON THIS LINE AND THE BOARD WILL RETURN IMMEDIATELY FOLLOWING EXECUTIVE SESSION.
WE ARE ADJOURNING EXECUTIVE SESSION AT 6:55 PM.
WE ARE BACK IN OPEN SESSION AT 7:11 PM FOR CONSIDERATION AND POSSIBLE ACTION ITEMS.
[7.0 Consideration and Possible Action Item(s)]
ACTION ITEM 7.1 2020 2021, ADMINISTRATIVE STAFF CONTRACTS.>> I RECOMMEND APPROVAL OF THE 2020 2021 ADMINISTRATIVE STAFF CONTRACTS AS PRESENTED.
>> NOW THE MOTION BY MS. BENTON.
A SECOND BY MS. HALL. IS THAT MS. HALL?
>> VOTE. MR. KIRCHNER, WOULD YOU DO A ROLL CALL FOR THE VOTE, PLEASE?
>> YES. TRUSTEE PLACE ONE, MS ROBINSON?
>> THANK YOU. TRUSTEE PLACE TWO, DR. MAYFIELD?
>> THANK YOU. TRUSTEE PLACE THREE, MS. HALL?
>> THANK YOU. TRUSTEE PLACE FOUR, MS. DAVIS?
>> THANK YOU. TRUSTEE PLACE FIVE, MR. RAY?
>> THANK YOU. TRUSTEE PLACE SIX, MR. GRASSIA?
>> THANK YOU. TRUSTEE PLACE SEVEN, MS. BENTON?
THE MOTION CARRIES UNANIMOUSLY.
AGENDA ITEM 7.2 CONSIDERATION AND POSSIBLE ACTION ITEMS 2020-2021 PROFESSIONAL STAFF CONTRACTS IS THERE A MOTION?
>> I MOVE THAT I APPROVE THIS PROFESSIONAL STAFF CONTRACTS AS PRESENTED.
>> WE HAVE A MOTION BY MR. RAY.
>> A SECOND BY DR. MAYFIELD, MR. KIRCHNER, WOULD YOU DO A ROLL CALL FOR THE VOTE, PLEASE?
>> YES, MA'AM. TRUSTEE PLACE ONE, MS. ROBINSON?
>> THANK YOU. TRUSTEE PLACE TWO, DR. MAYFIELD?
>> THANK YOU. TRUSTEE PLACE THREE, MS. HALL?
>> THANK YOU. TRUSTEE PLACE FOUR, MS. DAVIS?
>> THANK YOU. TRUSTEE PLACE FIVE, MR. RAY?
>> THANK YOU. TRUSTEE PLACE SIX, MR. GRASSIA?
>> THANK YOU. TRUSTEE PLACE SEVEN, MS BENTON?
THE MOTION CARRIES UNANIMOUSLY.
THANK YOU AGAIN FOR JOINING US TONIGHT AND WITH NO FURTHER BUSINESS TO BRING BEFORE THE BOARD, WE ADJOURN.
[01:00:04]
I DO HAVE AN ANSWER TO THE QUESTION THAT WAS ASKED EARLIER.
I KNOW MISS ROBINSON HAD ASKED ABOUT CCA.
SO WE HAVE BUT CCA IS GRAY CALCULATION AND HOW THEY WOULD FIT INTO THE TOP 25.
THE CCA, BECAUSE THEY DON'T HAVE A SEPARATE NUMBER, THEN THE STUDENTS AT CCA THEIR GRADE OR GPA WILL GO BACK TO THEIR HOME CAMPUS AND THEY WILL BE COUNTED WITHIN THE HOME CAMPUSES OF CLASS RANKING.
>> IS THERE ANYTHING ELSE, DR. MCFARLAND?
>> [LAUGHTER] OKAY. SO WITH NO FURTHER BUSINESS TO BRING BEFORE THE BOARD, WE ARE ADJOURNED AT 7:14 PM.
* This transcript was compiled from uncorrected Closed Captioning.